October ’15 Meeting Minutes

Catholic Schools Foundation of Winona, MN Inc.

Board of Trustees Meeting Minutes

October 8, 2015

 

  1. Jamie Hansen called the meeting to order at 7:01 p.m. with Msgr. Tom Hargersheimer leading the group in prayer.
  2. Attendance:
  1. Trustee’s Present: Amanda Weifenbach, Sandi Blank, Jamie Hansen, Carol Ehlinger, Barb Pozanc, Msgr. Hargersheimer, Ted Biesanz, Ted Reilly, Fr. Berning
  2. Trustee’s Absent:   Dan Arnold, Msgr. Colletti, Maureen Speltz, Jeanne Franz, Paul Morgan
  3. Ex-Officio/Non-voting members Present: Sue Savat, Sr. Judith Schaefer and Pat Bowlin
  4. d.   Ex-Officio/Non-voting members absent:   None
  1. Agenda: Upon motion dually made and seconded unanimously approved agenda. Discussion: None.
  2. Minutes: To be approved at later date. Not available.
  3. Opening Business:
  1. Schools Update
    1. Pat – WACS
  • Great year underway
  • K-6 Enrollment up 20 students, Preschool down slightly but that may have to do with record high enrollment from last year.
  • Homecoming week has been full of excitement and collaboration with High School
  • Successful Read-a-Thon raised over $15,000 with 90% participation from student body.
  • 2 new hires have hit the ground running and are making positive contributions to the school
  • Word of mouth has proven to be the best form of advertisement.
    1. Sr. Judy – Cotter
  • Mid Term already
  • Official opening of new doors for the new gym was Monday
  • Nov 19th is Founders Day and Governor Dayton will be joining celebration to recognize five men from Hiawatha Education
  • Academically exceeding expectations with 12 AP scholars, 1 National Merit Semi Finalist, 9 AP scholars, 2 with distinction, and 1 w honors
  • Send off for the Swim Team members that left for Tru Team
  • 350 students enrolled for the year, this is actually up about 10 students from projections even though we are in a declining enrollment period
  • Partnership with Unesco, introduced by Scott Hannon, provided a strategic maintenance plan and overview of facilities.-Square feet of space per student is also way out of line with State averages and recommendations
  • -Age of buildings for Cotter way out of line with State averages
  • Sr. Judy will be heading to China in Nov
  • Mandi Olson is heading to Vietnam- recruiting effort for boarding students
  1. Treasure’s Report – Sue Savat
    1. Covered updated financial reports see attachments
    2. Distribution of the Audited Financial Statement and Auditors Communications was handed out.
  • Not much change from year to year.
  • Did note that if HBC were to sell the company, this is simply rumor, there would be a significant tax gain that would be recognized by CSF. There is Net Operating Loss carryover that can be used to offset some of the gain, but it is something that Trustees need to keep in mind could become an expense.
  • Investment policy change that was made was noted on pg 17
  • In the Auditors Communications it was again – as always – noted that due to our size we lack segregation of duties. We do make sure to do what we can in this area to avoid any potential problems.
  • Motion was dually made and seconded to approve both the audited Financial Statements and Auditors Communications and was unanimously approved.
  1. Devlopment Office Update – Sr. Judy
    1. Update on hiring of new Development Director – still in process next step is to advertise regionally
    2. CEW Annual Appeal – CEW (Catholic Education Winona) Development Office will be conducting an annual appeal in late November early Decemeber participants being given the option to fund CSF, WACS, Cotter, or combined. Distribution of combined funds will be determined at a later date.
    3. Looking to re energize the Catholic Educaiton Winona Advisory Council
    4. Discussion of Blackbod breakdown of donors and leveling. Sr. Judy will be taking Top 150 donors to personally present options for their contributions and implement an individual one ask type program. This is still in the initial phases.
    5. CEW Development Office needs to know what CSF needs and expects from them on a monthly and ongoing basis. Discussion was had as to keeping website up to date, uploading minutes and reports, secretarial duties, FPNLS and will continue to be an ongoing discussion.

 

 

  1. New Business:

 

    1. Trustee Clustering
  • Ted Biesanz distributed the updated contact list and proposed by law change
  • Per Jamie’s suggestion looking at amending the by laws to cluster St Johns/St Stans and Cathedral/ St. Casmir opening up 2 more at large trustee positions.
  • Discussion was had about one parish potentially dominating the voting, did not feel for this group that should be of concern as no real advantage/disadvantage from a parish perspective. Just wanting to get the best people in place to serve and with the smaller parishes harder to find willing folks.
  1. Slate of Officers

 

    1. Looking for a replacement representative from St. John Nepomucene to replace Amanda Weifenbach – will also need a secretary. Amanda has agreed to stay on until replacement has been found.
    2. Discussion was that this position could potentially be taken over by a CEW Advancement employee

iii. FPNLS/CSF Dinner

        1. FPNLS looking for chair – hoping that this a piece the new CEW Development Director will undertake with their position
        2. CSF Dinner – looking to expand the income generated from this event with the loss of the Thanksgiving Annual Appeal. Welcoming new ideas and individuals to be involved.
  • Discussion of adding a “Red Carpet” feel by increasing the number of awards given at the event
  • Will verify that date is set for Friday, June 3, 2016 at Visions Event Center.
  1. Annual Report – needs to be created and made available electronically at the very least. In the past paper copy had been sent with Thanksgiving Appeal information.

 

  1.  Comments from the Floor: None
  2. Next Monthly Meeting scheduled for November 12th, 2015 at 7:30 am.
  3. Next Trustees Meeting scheduled for January 14, 2016 at 7:00 pm with Investment Committee meeting before hand at 6:15 pm.
  4. Adjournment: Barb Pozanc moved to adjourn at 8:21 pm with 2nd from The Room.

Respectfully submitted,

Amanda Weifenbach

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